Grace general registry records management platform
Grace organizes records the way registries already operate.
Institutional environments can run multiple registries, each registry can hold many files, and each file keeps a clear structure with a cover, minute sheet, and contents list for fast, confident retrieval.
Institution Layer
One institution can govern multiple registries with role-based oversight.
Registry Layer
Each registry mirrors operational units and holds physical-style digital files.
File Layer
Cover, minute sheet, and contents list keep every file complete and auditable.
Simultaneous Access
Multiple users can work on the same file in parallel without losing structure.
Cross-Registry Search
Search contents across the system and jump directly to the right file context.
Controlled Records
Keep official file components complete so governance and operations stay aligned.
Registry Design Model
Oversees all registries and applies policy consistently.
Represents an operational registry with structured files.
Contains cover, minute sheet, and contents list.
Lowest unit for indexing, retrieval, and sharing.
Best fit
Registry units and institutional offices that need searchable, shareable, and controlled records workflows.
Why institutions choose Grace
Registry-first design gives registry staff a dependable structure for file creation, collaboration, and search across growing record volumes.
Multi-Registry Governance
Institutions can oversee many registries while each operational registry keeps day-to-day autonomy.
Physical File Logic
Digital files mirror physical registry behavior with predictable organization and audit trails.
Standard File Anatomy
Cover pages, minute sheets, and content indexes make every file readable by any authorized officer.
System-Wide Discovery
Search across registries and file contents to find records quickly, even across distributed offices.
Choose the rollout path that fits your institution
Start with one registry, then expand to institution-wide records governance as offices adopt the platform.
Pilot Registry
- Try before you buy
- Pay per Registry
- Cover, minute sheet, and contents index
- Cross-registry full-text search
- 1 GB of encrypted storage
Small Registry
- Single registry environment
- Up to 1000 text files
- Cover, minute sheet, and contents index
- Registry-wide full-text search
- 25GB of encrypted storage
Medium Registry
- Single registry environment
- Up to 2000 text files
- Cover, minute sheet, and contents index
- Registry-wide full-text search
- 100GB of encrypted storage
Large Registry
- Single registry environment
- Up to 10,000 text files
- Cover, minute sheet, and contents index
- Registry-wide full-text search
- 500GB of encrypted storage
File limits are based on text files. Media allocation is provided on a fair-use basis per file.
Start with a live registry environment in minutes
Launch an operational registry, invite authorized staff, and test real file lifecycles before wider rollout.
No card is required for pilot setup, and you can evolve the structure as your governance model matures.
Built for accountable records management at scale
Designed for institutions that need operational speed and formal registry discipline in the same system.
Controlled Structure
A consistent file model supports governance, review, and handover between registry officers.
Institutional Visibility
Leadership can monitor multiple registries while preserving local operating detail.
Shared Workflows
Authorized staff can access and update shared files simultaneously without losing continuity.
Registry workflow in practice
A simple model that scales from one registry office to multi-registry institutions.
Create and classify registries
- Define registries by department, location, or legal process.
- Assign ownership and access boundaries per registry.
- Keep registry metadata consistent from day one.
- Provide institution-level oversight without blocking operations.
Registry Catalog
A live map of all registries under an institution, with role-aware access and status tracking.
Structure every file for continuity
- Use a standardized cover page for identity and control.
- Capture chronological updates on a minute sheet.
- Index each content item for retrieval and traceability.
- Protect file consistency even when officers rotate.
File Integrity
Every file follows the same structure, reducing ambiguity across offices and jurisdictions.
Search and share at system scale
- Run cross-registry search by file metadata and content indexes.
- Share files simultaneously with operational and institutional users.
- Locate records quickly for audits, reviews, and active operations.
- Cut delays caused by fragmented storage and duplicated files.
Federated Search
Search once and retrieve the right record, even when the source file sits in another registry.
ICO Registration No. ZB000000
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